Leakage
Four hundred projects of decisions, assumptions and standards sitting in files nobody can reach. Every new project starts close to scratch even though your firm has answered most of it before.
AI estimating, bidding and subcontractor qualification
A private system that remembers every job you have run.
Your past bids, your drawings, your pricing, and the rules your estimator keeps in his head. We put all of it in one place your whole team can ask. Estimating, bid leveling and subcontractor qualification run on top of it.
A project manager asks about a job that closed eighteen months ago. Four people get interrupted before anyone answers.
Nothing was lost. Every file is where it should be, the drawings were archived properly, and the model opens without complaint. The answer was just never written anywhere.
Start here, free
How much of your bidding lives in one person's head?
The Standards Gap Test asks 40 questions about your symbol library, your assembly rules, and the conventions nobody wrote down. You answer from memory in 15 minutes, then you count how many answers only one person can give.
40
questions
11
pages
15
minutes
Free
you keep it
The two days you can see are the smallest of the three.
Risk
The rules that govern your work are undocumented. The waste percentage your office adds, the openings it does not deduct, the detail one jurisdiction asked for in 2019. A new hire prices it differently and nobody catches it until buyout.
Interruption
The answer exists, so finding it means finding the person. Four people lose their afternoon to one question, and none of that time reaches a client invoice.
Four steps. That is the whole thing.
We get on a call and learn how you work
We walk through how your firm actually runs a project, where the time goes, and who does what. At the end we tell you plainly whether we can help. If we cannot, we say so on that call.
We build your firm's memory
We gather your past projects, your drawing standards, your templates, the way you name things, the assumptions you always make, and how you price work. All of it goes into one private place. Think of it as everything your most experienced people know, written down properly for the first time.
We set it up and sit with your team
We install it, connect it to the files you already use, and walk your people through it in plain language. Nobody has to learn a new way of working or type commands. If your team will not use it, it does not count as delivered.
We build the agents that do the work
An agent is software that does one job the way your firm does it. We start with the questions your team asks most. Each agent reads your firm's own record and applies your standards. You choose which one we build next.
Monthly consulting calls
For as long as you are with us. We review what is working, fix what is not, and build the next agent. We stay on the phone with you while your firm learns to work this way.
A tool starts from zero on every project. Mebbian starts from everything your firm has already decided.
The work each agent does.
An agent is a piece of software that does one job the way your firm does it. These are the ones we build. Each one works from your own record and shows the page behind every answer.
Estimating Agent
Drafts an estimate from your own past jobs, your pricing and your assemblies, and hands it to your estimator to verify.
Bid Leveling Agent
Reads the subcontractor proposals that arrive before bid day and puts them on one sheet, with every exclusion surfaced.
Subcontractor Qualification Agent
Checks a subcontractor's drawings against your own set and gathers the public record on the business behind the bid.
Project Recall Agent
Answers questions about a live project from your own drawings, specs, emails and markups, each answer linked to its source page.
Quantity Takeoff Agent
Counts and measures off your drawing set, line by line, each one traceable to the page it came from.
Energy-Code Calculation Agent
Runs the energy-code numbers for the project against the code that applies to it.
Window U-value and R-value Agent
Produces the window performance schedule, values and all.
Zoning and Envelope Agent
Checks the design against the zoning and envelope rules for the site.
Plan-to-TVR Agent
Reads your floor plans and produces a Technical Valuation Report. TVR is the technical write-up of what the building is and what it is worth building.
Agents Built for Your Firm
If your firm has a job it does over and over in its own particular way, that becomes an agent too. This is the part most software cannot do.
What lands in your inbox.
Operating memory
Your standards, decisions and history, structured, exportable, yours
Your standards map
The symbol library, the assembly rules and the conventions nobody wrote down
Decision trail
What was decided about an assembly, when, and who approved it, cited to the email, markup or issue
Missing-information list
What the record does not tell us and somebody has to answer
Zoning and envelope checks
Against the applicable code
Energy-code calcs
Including window U-value and R-value schedules
Quantity schedule
In your format, your naming, your assumptions
Quantity takeoff
Counts and measures off the set when you need them, each line traced to its page
You already have options. Here is where each one stops.
These are the routes firms actually take, and the point at which each one runs out.
You ask the person who knows.
This is what almost every firm does. The answer arrives in four minutes and costs an hour, because it interrupted somebody senior in the middle of something else. It works while that person is at their desk, and it stops the day they are on site, on leave, or gone for good.
We are the version of that person who is always available.
Document search returns passages. It does not hold relationships.
Upload a set to a general tool and it finds the chunk that sits closest to your question, then writes prose over it. That works when the answer is inside a passage. It falls apart on who approved this assembly, against which clause, and when, because that answer is a path across four documents, an email, a markup and a date.
The relationship is the answer.
You write the standards down yourself.
Firms try this and the document is genuinely useful for about six months. Then a project runs long, nobody updates it, and a new convention gets set in a meeting that never reaches the file. Writing it down once is an afternoon. Keeping it current across every project and every new hire is the actual job.
The first pass is yours in 45 minutes. Keeping it alive is the part we do.
You hire someone senior enough to hold it.
A senior hire costs a salary and takes months to learn how your office actually does things. They are worth it. The problem is that everything they learn about your firm sits in one head again, and it leaves with them.
The memory does not resign.
Your takeoff tool measures. It does not know your firm.
Togal, Kreo, STACK. They read geometry off a drawing and they are good at it. What they cannot do is tell you what your office decided that mark means, which assembly sits behind it, or what your team excludes without discussing it.
Keep the tool. We sit above it.
This is for a specific kind of firm.
It fits: firms with enough history to refer back to
Architecture, structural and civil engineering, general contractor preconstruction, and the electrical, plumbing, roofing and glazing trades. The test is simple. Ask whether a new hire can look up how your office does things, or whether they have to go and find the person who knows.
It does not fit: firms with no institutional memory yet
A firm of one or two people carries its standards in one head and that works. So does anyone shopping for a cheap software seat, or anyone who wants a chatbot. We are none of those things.
And there is work we do not take
Earthwork and cut-fill, geotechnical, soil and rock-bed conditions, and existing-condition assessment. Those numbers come off the ground. We serve the phases a document can answer. If your problem is in the dirt, we are the wrong call and we say so on the first conversation.
A professional engagement, in writing.
Trust comes from showing the work. Every term below is written into the agreement you sign.
Scoped and signed
Written scope before any work begins, a named person at our end who is accountable for your account, and a fixed thirty-day term you agree to in advance. The term ends on day thirty, and everything inside it is approved before it starts.
Confidential by default
Your drawings, standards, pricing and client information stay yours, held separately from every other firm we work with, and never used to train anything for anyone else. Confidentiality terms are written into the engagement.
Nothing leaves without your review
Every output is checked by a qualified person on your team before it reaches a client. We prepare the work and route the decision. Your firm signs it, exactly as it does today.
A standing monthly call
For as long as you are with us. We review what is working, fix what is not, and build the next agent. A person from our side is on that call every month.
We check in on a schedule, every quarter.
Above the monthly working call sits a standing quarterly review. At the start and end of every quarter we sit down with your team to go through what the business is trying to achieve, what changed, and where the operating system needs to improve. It is a working session, built around expectations, outcomes, and the next quarter's priorities.
Set the target before the work begins.
- Revenue expectations for the quarter
- Current project pipeline and capacity
- Leadership priorities
- Operational bottlenecks
- Workflows creating the most drag
- What success should look like by quarter-end
From there, we agree on the workflows, improvements, and measurable outcomes that matter most.
Look at what actually happened.
- What was delivered
- What improved
- Where time or money was saved
- Which expectations were met
- Where we fell short
- What could have been handled better
- What changed inside the business during the quarter
No vague progress updates. We compare the quarter against the expectations set at the beginning.
Keep what worked. Fix what did not.
- Which workflows should be expanded
- Which processes need to be redesigned
- Where the system needs more context
- What should be automated next
- What leadership wants greater visibility into
- What outcomes matter in the next quarter
Each quarter ends with a clear plan, agreed priorities, and a shared definition of success.
Your operating system should evolve with the firm, without forcing your team to learn another platform.
The questions firms actually ask us.
Twelve of them, answered the way we would answer them on the call.
Can I trust the numbers?
You should not, and we do not ask you to. Every line we produce is linked back to the page of your drawing set it came from. Your team clicks a line and sees the source. That is a five-minute check instead of a two-day rebuild. Any tool that cannot show its work has no business near a bid.
Who is responsible if a number is wrong?
You are, exactly as you are today. We do not stamp drawings, we do not carry your professional liability, and we do not answer to a planning board. Nothing we produce leaves your office without a qualified person on your team reviewing it. We prepare the work. Your firm still signs it.
What happens to our drawings and our clients' information?
It stays yours and it stays separate. Your firm's material is kept in its own private place, it is not mixed with any other firm's, and we do not use it to train anything for anybody else. No other client will ever see a trace of your standards, your pricing or your projects.
Do we have to change how we work?
No. That is the entire point of building your firm's memory first. The output arrives in your format, with your naming and your assumptions. If a tool needs your firm to change to suit it, that tool was built for somebody else.
Our people are not technical. Will they actually use it?
That is the most common reason this kind of project fails, and we treat it as our problem. We sit with your team, in plain language, and we keep meeting every month. Nobody needs to learn commands or jargon. If your team is not using it, we have not finished.
We have tried software before and it never got used.
Most firms have. Software gets bought, demoed, and quietly abandoned because nobody owned it after the sale. That is why the monthly call is written into the engagement. We are on the phone with you the whole way.
We already pay for a takeoff tool.
Keep it. It measures geometry and it does that well. We work on top of it. The tool gives you measurements. We give you the finished package in your format, applying your standards.
Does this replace our estimator or our junior staff?
It takes the counting off them and leaves them the judgment. The first ninety percent of the work stops eating the week. Your people spend their time on the ten percent that actually needs a professional, which is the part you are really paying them for.
Are we too small for this?
If you produce fewer than about thirty drawing sets a year, probably yes, and we will tell you so on the call. Above sixty a year it almost always pays for itself against what you already spend on outside estimators.
How long before we see anything?
Thirty days. Your standards map in the first week, your own project record answerable by the end of week three, and a written standards document your firm keeps in week four.
What does it cost?
We do not publish it, because the honest answer depends on how much of your record has to be captured and what re-answering questions costs you today. We work it out with you on the first call, against what another senior salary would cost. If it does not clear that bar, we say so.
What if it does not work for us?
We set a baseline from your own team's hours in the first week, so the comparison runs against your real numbers. If the work is not faster by day thirty, that is ours to fix at our cost.
Start with one drawing set
Book the first call.
Forty-five minutes. We map your symbol library, your assembly rules and the conventions nobody wrote down. You keep the map whether or not anything else happens, and if we cannot help we say so on the call.
We are taking ten firms this quarter. Week one is hands-on, so ten is what we can deliver properly.